PrintVis
A complete solution for print, packaging or label companies
PrintVis is a Microsoft based system to handle all types and sizes of the printing, packaging and label industry companies. Microsoft Dynamics gives you a strong ERP platform for your business, while PrintVis provides a print-specific functionality required to control all the production details through the lifecycle of a job, from estimate to delivery.
PrintVis manages all of your printing and production processes, warehousing and invoicing in one solution.
Estimating and quoting
- The flexible setup makes it easy for the users to estimate jobs, using the various building-blocks, including templates customized to your specific needs. Quote requests that require multiple options are easily made with a few clicks
- PrintVis estimation gives you all the key figures you need – a complete overview of the economic aspects of a job, such as direct cost, total cost, overhead, mark-up and ultimate sales price.
Case management
- The “Case Management” function grants a full view of cases with detailed information on deadlines, delivery dates, customer information, job history, etc.;
- With “Case Management” you can control and follow the flow of jobs throughout your company, with a full overview of outstanding quotes, confirmed orders and jobs in progress;
- PrintVis is built to ensure that every job, at any time, has someone designated as being the “current responsible” (from the Estimator to the Salesperson to the Production Coordinator to the Shop Floor Worker).
Planning and scheduling
- Automated or Manual scheduling. Use the build-in functionality to schedule your jobs automatically or semi automatically, as a new order is made. The system generates suggestions for optimal production efficiency – however leaving you in charge to update or even schedule manually.
- There are several levels of scheduling within PrintVis. You may base your Production schedule on milestones, you may schedule a bottleneck detailed - or you may schedule to the utmost details of dates, times and production speeds.
- Graphical Overview. The system contains different graphics presentations, to grant you easy, but thorough information on machine capacities, available man-hours and scheduled production.
Shop floor management
- The Shop Floor module will ensure that your production team always has the latest, and updated, production instructions on hand, with all information drawn directly from the database.
- The Shop Floor module retrieves data on consumption of goods and time directly from your production site and posts the information to each production order in real- time. This grants you an updated status of every order in your production and your available machine capacity.
Inventory and purchasing
- PrintVis grants you a full overview of your purchase needs for both goods and services based on individual job planning.
- PrintVis allows you to use centralized purchasing, individual purchasing per job coordinator, or a combination of the two. PrintVis also grants you full control over which items are to be managed by automated purchase suggestions in the system.
Job costing
PrintVis grants you the full overview and history of each case, comparing the quotation with the actual consumption on the job. You can use the information in the system over and over again – so that each time you can react more efficiently and with deeper knowledge of your costs and other factors that affect your bottom line.
Financial management
- Set up business rules – for example, payment terms and discounts for individual customers and vendors. Handle the full range of legal requirements and currency issues inherent in international trade, including euro business;
- Analyze by a variety of criteria, such as profit, cost centers, departments, regions, product lines, or any other reporting unit. Use a range of pre-defined reports or your own customized company-specific reports.
Invoicing
The invoicing of jobs is fully integrated into the estimating, the consumption and the job costing. Based on this information you can build the invoice with a single click.
Integrations
PrintVis integrates to MS Office, 3rd-party web-to-print solutions, and JDF (Job Definition Format).
Why choose PrintVis?
A tailor-made solution for print, packaging or label companies.
Handle every stage of your production from quote until the job is completed, delivered, invoiced and analyzed.
Optimize your company performance, increase productivity and enable more efficient use of resources.
Reliable inventory forecasting helps to keep supplies at optimal levels and saves company capital.
With each new order, you will increase efficiency in managing and understanding your costs.
PrintVis is built to ensure that every job, at any time, has someone designated as being the “current responsible” (from the Estimator to the Salesperson to the Production Coordinator to the Shop Floor Worker).
Reduce error probability in quotes and estimations.
The system can be installed on your company's server or used in the cloud.
PrintVis provides a print-specific functionality required to control all the production details through the lifecycle of a job, from estimate to delivery.
Major pain points
Does your print shop suffer from slow estimation bottleneck?
PrintVis lets you build quotes in a variety of ways, depending on the complexity of the job and the way your company works.
Templates for estimating can be built from any job – simplifying repeat orders and storing all the vital details – materials, machines, schedule, subcontractors, etc. – that go into pricing a job. This way estimates can be generated in a fraction of the normal time and your estimator rest assured that the price is right.
Quick Quotes for simple/routine orders can be made by CSRs instead of your high-paid estimator, freeing him/her to work on the complicated stuff.
Losing money on a job when an estimator leaves something out of a complex calculation (inaccurate estimate)?
The flexible setup makes it easy for the users to estimate jobs accurately, using the templates customized to your specific needs. Quote requests that require multiple options are easily made with a few clicks.
PrintVis reduces errors by asking all the right questions and guiding an estimator through all the relevant factors that go into pricing a job correctly.
Customer service representatives don't know where a job is?
With Case Management, every aspect of a job, from quote to production to invoicing and job costing – is maintained in a single repository. Status codes allow anyone to know where a job is within the company workflow.
This data is easily accessible on multiple devices – even the salesperson’s cell phone while they’re out in the field.
Doing work for customers that owe you money?
With PrintVis it’s easy for your financial officers to set up alerts when a customer has an outstanding balance or has exceeded their credit limit.
Poor planning is causing inactive machines and paper waste?
Time, capacity and use are generated automatically during the estimation when a new order is made.
The system makes suggestions for optimal production efficiency. The system allows you to see open machine capacity, available man-hours and planned production, with multiple planning methods tailored to a print business’ specific production style. This includes optional “bottleneck planning” when necessary.
Having trouble with keeping track of inventory/warehouse?
PrintVis grants you a full overview of your purchase needs for both goods and services based on individual job planning. Reliable inventory forecasting helps to keep supplies at optimal levels and saves company capital. Additional inventory management features lead to increased efficiency in the usage of paper, help you to reduce scrap, and allow you to make best use of inventory already in stock.
PrintVis allows you to use centralized purchasing, individual purchasing per job coordinator, or a combination of the two. PrintVis also grants you full control over which items are to be managed by automated purchase suggestions in the system.
Poor communication with Shop Floor/production team?
The Shop Floor module retrieves data on consumption of goods and time directly from your production and posts the information to each production order in real-time. This grants you an updated status of every order in your production and your available machine capacity.
The online real-time electronic job ticket in the Shop Floor module will ensure that your production team always has the latest production instructions on hand, with all information drawn directly from the database.
PrintVis provides complete information for every job within Case Management, with permissions set on a per-user basis, so that production management can see details of every job’s progress out on the shop floor.
Invoicing jobs takes too long?
The invoicing of jobs is fully integrated into the estimating, the consumption and the job costing. Based on this information you can build the invoice with only one click.
Invoices can be built straight from the quoted price, the final price for the order, the actual consumption, any billable overtime, additional quantities, etc.
Jobs take too long?
The “Case Management” function in PrintVis is designed to be the daily tool of administration – the “home base” – for all employees involved with the orders. It grants a full view of cases with detailed information on deadlines, delivery dates, customer information, job history, etc. With this module you can control and follow the flow of jobs throughout your company, with a full overview of outstanding quotes, confirmed orders and jobs in progress.
Don't know which items should be shipped and when?
PrintVis lets your shipping department view every required shipment date, document partial shipments and even partial invoices when needed. Once again, within Case Management every employee who has the required permissions can get a complete overview of the job data – and can send notes and updates to colleagues in different departments that will remain recorded in the case history for future reference.
Would you like to learn more?
Let's talk.